Purchasing - Non-Stock

Purchase orders can also be generated for the purchase of sundry (non-stock items) – such as stationery, motor vehicles, etc.

Configuring Users and Suppliers

First you need to configure users for non-stock purchase orders.

1. Select MAINTENANCE | EDIT USERIDS.

2. Select a user.

Micronet displays the User File Update screen - Main tab.

3. Select the 4. MDS Security tab.

4. Find the Allow Sundry PO without GL Account field.

If you set this field to Yes, the user receiving a non-stock purchase order can enter the GL account, or they can leave the GL account blank and allow it to be entered by the user who enters the invoice.

If you set this field to No, the user receiving a non-stock purchase order must enter the GL account.

5. Select FILE | SAVE.

You also need to setup the suppliers that you order non-stock items from, e.g. a stationery supplier.

1. Select FILE | SUPPLIER.

2. Select a supplier.

Micronet displays the Supplier Update screen - Supplier tab.

3. Find the Default Sundry Account field and enter the default GL account for sundry items.

If an account is set in this field, it automatically defaults in the GL Account field on each purchase order line when you create a purchase order for this supplier.

4. Select FILE | SAVE.